Interested in Teaching a Program in the Community Center
Springfield Township continually strives to create programs and events which enhance the lives of its residents.Over the past several years, the Township has successfully implemented various community programs, held throughout the Township, including in the Senior/Community Center and the costs for these programs have been, and will continue to be, covered through grants, donations or participation fees. These community programs have been held during daytime and evening hours and were attended by residents, young and old. Due to the participation and positive statements of Township residents, the Township desires to continue to provide such community programs and to establish a policy to ensure the consistent quality of the programs presented and the instructors chosen.
POLICY FOR THE SELECTION OF, AND CONTRACTING WITH, INSTRUCTORS TO PROVIDE COMMUNITY PROGRAMS IN SPRINGFIELD TOWNSHIP
*Return to 9150 Winton Road, 45231 Attn: Springfield Township Programming
Defined:A “community program” is an activity or event which
offers an educational, social, hobby, relaxation, fitness, amusement or
recreational opportunity to the residents of Springfield Township. Community Programs are not intended to
sell a product or service to the participants.
Sessions:To the extent possible, Springfield Township will present
two Community Program Sessions.The Fall/Winter Session will run from September to February of each
year, and the Spring/Summer Session will run from March to August of each year.
Selection:The Township is interested in presenting Community Programs
on a variety of topics which are of benefit to Township residents.Typically, the Township will determine
the Community Programs which it believes will be of interest to its residents
and will seek qualified instructors to present those programs. However, in the interest of providing
the best programs possible, the Township will also permit members of the
general public to submit program ideas. Persons who wish to submit a Community Program idea must complete a
Community Program Suggestion Form. If the person making the Community Program Suggestion would like to be
chosen as the instructor for that program, he/she must complete the forms
outlined in this Policy for the selection of instructors. Only those Community Programs
which fit the Township’s goal of providing recreation and enrichment will be
presented, and the Springfield Township Board of Trustees retains absolute
discretion in the approval, denial, or modification of any Community Programs suggested
Selection:Upon the approval of the Community Programs for each
Session, the Township shall announce the programs to be presented and seek
instructors for each program.Typically, instructors will be sought for the Fall/Winter Session in May
and June, and instructors for the Spring/Summer Session will be sought in
November and December.
Information on the instructor selection process will be
available on an ongoing basis through the Township’s website and offered as
needed through press releases and E-News announcements.Persons who wish to present any
approved program must complete an Instructor Application, including three
professional references related to the program being offered. Such persons must also complete a
Program Outline and Information Form, detailing the manner in which they
propose to present the particular program.The Township also reserves the right to require background
information and consent to a background investigation.
The Township will review the applications and forms
submitted and will evaluate the instructors on the basis of their experience,
credentials, references, program outline, and background information (if any).
In the event only one instructor submits an application and form for any given
program, the Township, at its discretion, may seek additional instructor
applications for that particular program or may choose not to present that
program until such time as additional instructor applications are received.
Interviews will be conducted with the instructors deemed
qualified by the Township; however, the Township, at its discretion, may waive
the interview process for any person who has previously been selected as an
instructor for any of its Community Programs.Final selection of instructors shall be at the sole
discretion of the Township and will be made by the appropriate Township staff
person as designated by the Township Administrator.All instructors must be approved by the Springfield Township
Board of Trustees.
Any person not selected as an instructor may re-apply for
the next Community Program Session.
Instructor Agreement: All
instructors selected will be required to execute a written agreement with
Agreement shall outline, among other things, the class dates, length and
duration of the program; cost to participants to be collected by the Township;
and the minimum/maximum number of registrations required. The term of the Instructor
Agreement shall be for one Community Program Session only. Automatic program renewals shall not be
offered to instructors. If an
instructor wishes to continue offering the same program, they must re-apply for
each Program Session.
The Township may also, for any reason, determine to continue
the offered program using a different instructor at the beginning of the new Program
Session without any further obligation to the previous instructor.
Fees/Payment/Other Requirements:Springfield Township will retain a percentageof the agreed upon participation fee
and 100% of the non-resident fee to cover costs associated with the program
being offered, as determined by the Board of Trustees from year to year.Payments to the instructor are made at
the completion of the session, or on a monthly basis for sessions lasting over
4 weeks.Instructors are independent
contractors and are not employees of Springfield Township; no benefits, hourly
wage or workers compensation will be offered. Depending on the type of class
offered, liability insurance may be required at the instructor’s cost.
Marketing:Springfield Township shall be responsible for all
marketing of the Community Programs.Such programs may be marketed on the Township’s website, through press
releases and/or E-News announcements, or in a bi-annual activity guidebook,
paid for through the advertising sold by the publisher.Chosen instructors may also
market the Community Programs that they have been selected to present so long
as any such marketing is approved in advance by Springfield Township.